Training Coordination - Pre-Training Planning

These documents will help you accomplish various tasks associated with training coordination, e.g., equipping a training center, organising speakers, and creating training plans. There is information on the roles and responsibilities of everyone involved in the creation of a training process. You'll find how to put together a traveling training toolkit and a training center contact list.

  • Identifying Roles and Responsibilities
    File Type:
    Word Document
    Pages:
    9

    A tool outlining the roles and responsibilities of each team member involved in creating and presenting successful training and education. This tool lists general responsibilities and specifics for each role in three basic categories: management (e.g., program manager, training coordinator), materials development (e.g., curriculum developer, content expert), and training (e.g., facilitators). This tool describes an ideal situation; adapt it to fit your circumstances and staff.

  • National Training Center, Training Workplan
    File Type:
    Word Document
    Pages:
    11

    A comprehensive worksheet covering nearly every aspect of the process of developing and delivering training. With this tool you can check off each step you have finished in the training process. For example, specifics about the training location; your trainers and speakers (names, contact info, payment information, etc.); rental equipment, lodging, and car rentals; marketing and registration; developing your materials; and setting up training day and post-training follow-up. Amend this form to meet your own needs.

  • Training/Workshop Planning Form
    File Type:
    Word Document
    Pages:
    3

    A planning form for tracking central training components such as your target audience, training goals, learning objectives, time needed to teach each objective, and teaching methods.

  • Speaker Information Form
    File Type:
    Word Document
    Pages:
    2

    A form for gathering and tracking information about a particular speaker. The form includes categories for contact information, main presentation points, training style, travel and lodging arrangements and other anticipated expenses.

  • Speaker Presentation Form
    File Type:
    Word Document
    Pages:
    2

    This form goes to the individual speakers. It includes categories for biographical data about the speaker (such as education and relevant experience), presentation learning objectives, and technical needs (AV equipment) for the training.

  • Selecting and Making Arrangements for a Training Facility
    File Type:
    Word Document
    Pages:
    2

    Tips on selecting and making arrangements for a training facility: detailed questions about issues such as size of room, lighting, safe parking, clinical practicum considerations, catering services, available supplies and equipment, and adherence to universal precautions.

  • Equipping a Training Center
    File Type:
    Word Document
    Pages:
    3

    A checklist of equipment and supplies needed for a training center. The checklist covers materials and supplies for a classroom, office, reception area, and storage/supply room. Sample items are technology (e.g., computers and fax machine), furniture, cabinets, general office supplies (e.g., pens, labels, country maps), audio-visual equipment (e.g., VCR, TV) training tables and chairs, podium, whiteboard, flip-charts, and participant materials.

  • Traveling Training Toolkit
    File Type:
    Word Document
    Pages:
    1

    Suggestions for a traveling training toolkit for when you coordinate off-site training sessions. The list includes useful, portable items such as general office supplies, a telephone extension cord, batteries, blank computer disks/CDs, and a laser pointer.

  • Training Centers Contact List
    File Type:
    Word Document
    Pages:
    4

    A form for organising contact information for regional and national training centres. Includes space for centre/facility names, staff and contact information, and address, phone, fax, and e-mail information.