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Kenya Basic Laboratory Information System (BLIS) Manual: Job Aids for Users

This collection of job aids is designed for end users at public health laboratories where the Basic Laboratory Information System (BLIS) is implemented. The job aids, updated to reflect each release and available in paper or electronic formats, cover the use of essential features and functions to complete basic data collection and reporting tasks, such as registering specimens and test orders, entering and verifying results, and generating patient reports for clinical use. 

Kenya Laboratory Information System (LIS) Mentorship Guide

This guide is intended for use during on-site mentorship of laboratory personnel on managing data using an electronic laboratory information system. It includes learning objectives, technical content, and suggested learning activities for more than 10 different laboratory data management themes, ranging from the use of an LIS within a laboratory’s workflow, data quality, good security practices, data entry and reporting. This package can be used by LIS facilitators to conduct on-site trainings as well as on-site LIS mentors as they conduct on-the-job training of other laboratory personnel. County level facilitators use the facilitator guide to conduct a four-day facility-based workshop, which is designed to build the technical and mentorship skills of champion mentors. 

KenyaEMR Manual: Job Aids for Users

This collection of job aids is designed for end users at the 100 health facilities where KenyaEMR, an open-source electronic medical record system, is currently installed. The job aids, updated to reflect each release and available in paper or electronic formats, cover the use of essential features and functions to complete basic data collection and reporting tasks, such as creating a new patient record, enrolling a patient in the HIV program, etc.

Structure and Approach to Health Care Worker Capacity Building for the Use of EMR Systems at Health Facilities

Building on feedback and lessons learned while training EMR system users over a nine-month period, this document outlines strategic adjustments to curricula and implementation designed to make KenyaEMR training delivery more efficient and practical. 

KenyaEMR Mentor Support Orientation

This package, targeting a variety of implementing partners and Ministry of Health staff tasked with providing on-site mentors with ongoing technical and mentorship support, consists of materials that can be used according to one of three different workshop schedules. Local facilitators who use the package are able to include or remove specific sessions, based on the technical needs and depth of current knowledge of a specific partner or set of MOH staff, thus creating a tailored workshop experience.

KenyaEMR Champion Mentorship Facilitator Guide and Mentorship Guide

This package is used by county-level facilitators and on-site mentors. County-level facilitators use the facilitator guide to conduct a four-day facility-based workshop, which is designed to build the technical and mentorship skills of champion mentors. Champion mentors play a significant role in garnering support for KenyaEMR use. The mentorship guide, which they receive during the champion mentor workshop, is a key resource for them to use as they train other staff at their facility who are expected to use KenyaEMR competently. This can be as many as two to three other staff for sites using a retrospective data entry approach to 20+ staff for sites implementing a point-of-care model. 

KenyaEMR Support for County Information and Communication Technology (ICT) and Health Departments Training

This curriculum is designed to train partners and county-level MOH ICT and health department staff to maintain, update, and troubleshoot KenyaEMR at a facility. It also introduces participants to the skills and knowledge used to assess a facility for EMR system readiness, set up the hardware and network, and install KenyaEMR. Spanning four days, this curriculum is highly practical and allows participants to gain hands-on experience working with KenyaEMR hardware and software.

Help Desk Curriculum 

The Kenya Help Desk training targets supervisory personnel and system administrators supporting the national Health Information System Help Desk. The 2-day curriculum covers help desk structure and procedures applicable to both MOH and organization-based IT support. It provides in-depth, activity-based training on writing quality support tickets and troubleshooting information system issues. 

Data Use Forum 

The Kenya Data Use Forum is a two-day workshop that presents multiple methods of data analysis for quality improvement in health facilities using KenyaEMR. The workshop goal is to strengthen the capacity of EMR users to foster a culture of data use amongst their personnel in order to improve the quality of clinical services offered to PLWHIV. The six technical modules are: Principles of Quality Improvement, Clinical Decision Support in KenyaEMR, The PDSA Cycle, Continuous Quality Improvement Reports in KenyaEMR, Routine Data Quality Assessments, and  Cohort Reports and Analysis. The curriculum is exercise-based, requiring participants to use information and scenarios from their facilities. 

Sexual Gender-Based Violence Information System User Training Curriculum

The Sexual Gender-Based Violence Information System was launched by the Kenya National Gender Equality Commission to collect aggregate data on sexual gender-based violence from five sectors: police, health, education, prosecution, and judiciary. I-TECH developed the information system and provided user training on inputting data and retrieving reports. The 1-to-2 day training provides ample time for hands-on use of the system. 

KenyaEMR/HIS E-learning modules

Two e-learning modules, Introduction to the Electronic Medical Record and Data Security, provide educational opportunities to reinforce effective use of KenyaEMR at the facility level and higher. These modules are accessible from within KenyaEMR, ensuring that routine users of the system can access ongoing training reinforcement. 

 
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