From The Field:
An Example from the Caribbean
The National Training Centers (NTCs) that are part of the CHART regional network in the Caribbean make use of several forms when coordinating the variety of speakers and trainers who facilitate the numerous HIV-related training workshops held each year. The Speaker Presentation Form is sent to speakers to complete. Prospective speakers provide information on their educational background, learning objectives for their presentations, a list of audio-visual equipment and handouts they will use during their presentations, and a biographical sketch.
Another form that is used by the National Training Centers is a Speaker Information Form, which is used by training coordinators to help them coordinate the different speakers that often comprise a training team. Together the "Speaker Presentation Form" and "Speaker Information Form" provide a training coordinator with the necessary information for ensuring that speakers are prepared to facilitate a training session.
Coordinating a training course requires a variety of steps, tasks, and skills. Although a lot of training coordination takes place during the design phase, coordination is very important during all phases of the training process. Coordination begins at the time training is proposed and continues even after it is delivered and participants leave.
The various "hats" a training coordinator wears include communication manager, materials producer, facilities and equipment supervisor, problem-solver, and even entertainment director. In short, coordinating training requires endless management of many details and people. This section also has materials to help you set up clinical preceptorships.
This section provides resources to help you manage your training details. It is separated into three primary areas of training coordination: Pre-Training Planning, Forms and Checklists and Clinical Preceptorships.
Also included in this section on training coordination is a From the Field example of how to use a few of the tools to coordinate a training. And don't forget to click on Chart your Progress to help you monitor your training coordination tasks.