Getting Started: Hiring Mentors and Site Preparation
In order to find and hire an appropriate mentor, administrators must consider what the mentor's scope of work will be and identify the qualities that will best fit that scope of work. The "Hiring Mentors and Site Preparation" section will walk you through the process of recruiting a mentor, considerations for the scope of work, questions to include in an interview, and sample contracts for mentors. Also included is a sample schedule for orienting a mentor.
- Overview of Hiring and Orienting Mentors
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- Word Document
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- 3
- Sample Job Announcement
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- Word Document
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- 2
- Application
- File Type:
- Word Document
- Pages:
- 1
- Interview Guide
- File Type:
- Word Document
- Pages:
- 1
- Interview Question Matrix
- File Type:
- Word Document
- Pages:
- 5
- Sample Orientation Schedule
- File Type:
- Word Document
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- 2
- Your Clinical Mentoring Experience: Having a Positive Experience
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- Word Document
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- 5
- Affiliation Agreement
- File Type:
- Word Document
- Pages:
- 3
- Site Visit Instructions
- File Type:
- Word Document
- Pages:
- 10
- Terminating an Agreement
- File Type:
- Word Document
- Pages:
- 2
This detailed explanation outlines the hiring and orienting process. The information in this document provides an overview of using the forms included in this section, and should be read first.
This job announcement describes a clinical mentor position. The announcement can be adapted to hire all health professionals for a mentoring position. It includes position requirements, a job summary, minimum qualifications, application information, and two essay questions.
This application form accompanies the job announcement. It includes a section for listing experience with HIV care, goals for the clinical mentoring experience, and vaccination information.
The interview guide includes suggestions for the person conducting an interview with a potential clinical mentor. A basic overview of how to score interviews, use the interview question matrix, and select the best candidate for the position is included.
The interview question matrix contains 15 questions for the interviewer to use during the interview. The matrix includes space to write comments and to record scores for each question. Sample weights have been given to each question so that candidates have a numerical score/rank at the end of an interview. Two hypothetical clinical mentor scenarios are included. They can be adapted to be more appropriate to your site.
The sample orientation schedule details content and time necessary for orienting clinical mentors. The schedule suggests additional content for mentor placements that will be onsite for longer periods of time (3+ months).
This document provides helpful hints, policies, and procedures about safety, travel customs, and health.
This document describes the agreement between the mentor and the institution, including specific roles and responsibilities of both.
This is an instructional document for mentors making their first site visit. This document is for a mentor who wants to follow up with a trainee in their clinic setting. It includes information to plan a site visit, sample letter to request approval for a visit, suggestions for what to do, an evaluation, and a template for writing a follow-up report. It was originally developed and used in Namibia for nurse tutors who wanted to follow-up with training participants in their own clinic setting.
Sometimes administrators may need to terminate a clinical mentoring agreement with the mentor. This document describes some of those reasons, types of terminations, and considerations for administrators seeking to terminate an agreement with a clinical mentor.